In goods import activities, customs declaration plays a core role in validation, inspect and approve goods across national borders. Making correct and complete declarations not only helps businesses save time, costs but also avoid serious legal risks. Below are 10 important notes when doing this customs declaration during the import process, helps businesses carry out this process correctly, most effective.

1. The importance of customs declarations in import

Customs declaration is the legal basis for customs inspection, classify, Determine value as well as calculate tax for imported goods. This is a mandatory step for goods to be legally cleared through customs, Limit risks arising during the transportation and circulation of goods. Declaring correct and complete information in the declaration also helps businesses avoid penalties, Delay in customs clearance, Minimize risks associated with converting or re-examining records.

2. Common risks when declaring false information

Incorrect declaration or missing information customs declaration can lead to many negative consequences such as:

• Delay in customs clearance of goods.
• Administrative fines or tax arrears due to incorrect declaration of value or commodity code.
• Files were re-examined, Physical inspection at warehouse or port.
• Increase storage costs, shipping or additional penalties. That's why, Understanding the notes during the declaration process is extremely necessary to limit these risks.

3. The goal of the article and update in 2025

This article aims to provide the 10 most important notes in make customs declaration 2025, based on the latest legal regulations, modern electronic declaration system and new policies of the Customs agency. The goal is to help businesses, The importer can make the correct declaration, according to regulations, and update processes, Latest procedures to accommodate changes in law and technology, Minimize risks and optimize import procedures.

---

The above ideas are the foundation for businesses to understand the importance of each step in the process customs declaration as well as identify possible risks and how to avoid them. In the next sections, We will delve into specific notes, Helps businesses master knowledge and best practices when carrying out import procedures for goods in 2025.

Unable to create content for this section.

See more: air transportation services.

Important notes when making import customs declarations

Making import customs declarations plays a key role in the process of bringing goods into the Vietnamese market. This is a mandatory step for Customs authorities to check, confirm the legality of the goods, At the same time, determine tax obligations and related policies. Therefore, accurate declaration, fully and in accordance with regulations not only helps businesses shorten customs clearance time but also minimizes the risk of being fined, Re-inspect or suspend the goods.

However, during the customs declaration process, Many businesses still face significant risks when declaring false information. Common errors such as wrong HS code, value of goods, Missing documents or incorrect declaration of import type can lead to delays in customs clearance, be subject to administrative sanctions or have the goods re-inspected. Even, in serious cases, Goods are retained or must be re-exported, leading to large costs and loss of business reputation in the market.

So, The goal of this article is to provide businesses with these 10 most important notes in 2025 to help the process of making import customs declarations become accurate, more effective. New updates on regulations, The electronic declaration system and legal requirements will help businesses avoid unnecessary risks, ensure the import process goes smoothly, in accordance with the provisions of law.

Latest legal basis and regulations in 2025

In 2025, regulations on customs declaration still based on core legal documents such as the 2014 Customs Law, Decree 08/2015/ND-CP, Decree 59/2018/ND-CP and Circular 39/2018/TT-BTC and the latest amendments. These regulations clearly stipulate the steps, procedures and mandatory standards in customs declaration, Ensuring the legality and transparency of import and export activities.

Besides, The VNACCS/VCIS system has had many updates in 2025, makes electronic declaration easy, more quickly. The deadline for electronic declaration has been shortened, Require businesses to open declarations at the prescribed time, Avoid declaring late or declaring incorrect dates.

Businesses need to pay attention to the time of opening declarations, especially the deadlines prescribed by law, to avoid being fined or having goods suspended due to late or improper declaration.

Important notes when making import customs declarations

Carefully check the importer - exporter information

During the customs declaration process, Businesses need to carefully check information related to importers and exporters. This data must match completely with documents such as contracts, invoice, bill of lading. Incorrect information may cause the declaration to be rejected, Customs clearance time extended or subject to additional inspection. Special, Businesses need to accurately verify their business codes, Address, phone number to avoid confusion or incorrect entry of legal information.

Choose the correct HS code and the correct lookup method

Choosing the correct HS code is a key factor in the declaration process. HS codes directly affect tax rates, Check the industry and the preferential or restrictive policies of the goods. 2025, Businesses need to use accurate HS code lookup tools like the system of the General Department of Customs, or specialized software to look up quickly and accurately. Avoid choosing the wrong code leading to tax risks, unreasonable inspection or collection.

Declare correct delivery conditions (Incoterms) and determine taxable value

Correct declaration of Incoterms is very important in determining the value of goods. Terms like FOB, CIF, DDP directly affects the calculation of taxable value and the responsibilities of related parties. For example, In case of incorrect CIF declaration, it can lead to incorrect value calculation, causing tax and legal damages. Therefore, Businesses need to clearly understand Incoterms regulations and declare correctly in the declaration.

Classify goods accurately, Describe clearly and according to standards

Product description needs to be clear, full, No spelling mistakes and in accordance with legal standards. Inaccurate or vague descriptions easily arouse suspicion, red-channeled or subject to additional inspection. Besides, Accurate classification helps determine the correct product code, Avoid tax risks or specialized inspection policies.

Check the validity of attached documents and related documents

Documents such as invoice, packing list, bill of lading, certificate of origin (C/O), The import license or related documents must be valid and match 100% with the declared content. Missing or incorrect documents will cause the declaration to be rejected or processed slowly, greatly affects the import process.

Choose the right type of import and appropriate tax policy

Import types such as A11, A12, A31… There are separate regulations on taxes and policies. The wrong type can prevent businesses from receiving incentives or having to collect taxes. Therefore, Businesses need to clearly determine the appropriate type for each item to declare accurately, safe and effective.

Check tax information for accuracy, items and bills of lading

Information about tax rates, Items and bills of lading need to be accurate to avoid discrepancies that disrupt the customs clearance process. Carefully checking these data helps businesses avoid unnecessary errors, Ensure goods are cleared through customs according to procedures.

Record keeping, documents after customs clearance and the importance of post-clearance inspection

After the goods have cleared customs, Businesses need to maintain complete records, documents for a minimum period of 5 years according to regulations. This serves inspection activities, post-customs clearance audit, Helps businesses easily prove the legality of goods when requested by authorities.

Understanding important notes in the process of making import customs declarations will help businesses avoid legal risks., Optimize processes and save costs. In the context of more and more new regulations, Updating knowledge and practicing correct procedures is essential to ensure import activities are always smooth, effective.

Common errors when declaring import declarations

During implementation Declare customs declaration to import goods, Avoiding common mistakes is key to ensuring a smooth customs clearance process, quickly and in accordance with the law. Below are the most common errors that businesses need to pay attention to to minimize risks during the declaration process.

Common errors such as wrong HS code, value or lack of documents

During the declaration process, Many businesses often make the following major mistakes:

• Wrong HS code (Commodity classification system): This is one of the most common errors. Choosing the incorrect HS code can lead to goods being misclassified, directly affects tax rates and specialized inspections. Therefore, accurate HS code lookup, conforming to the standards of 2025 is extremely necessary. Businesses often use the search tools of the General Department of Customs to ensure accuracy.
• Declaring value of goods is incorrect: Taxable value must reflect the true value of the goods, according to the provisions of law. Wrong declaration of goods value leads to incorrect tax calculation, cause financial loss or be fined when inspected.
• Missing or incorrect accompanying documents: Documents such as Invoice, Packing List, Bill of Lading, C/O, Import license... must be complete, valid and consistent with the declared content. Missing or incorrect documents will slow down the customs clearance process or be refused.
• Failure to properly update item information: Product description is not clear, Missing details or deviations from reality reduce the ability of customs authorities to check and confirm.

Consequences of false declaration and real-life examples of businesses being fined

Declaring false information in customs declaration not only delays the customs clearance process but can also lead to heavy penalties. Typical consequences include:

• Administrative fine: When detecting incorrect declaration of HS code, value or lack of documents, Enterprises may be subject to administrative sanctions according to the provisions of Customs law. The fine depends on the level of violation, can range from a few million to hundreds of millions of dong.
• Slow customs clearance, cargo congestion: Due to incorrect declaration, Goods may be detained for inspection, check, causing loss of time and storage costs, transport.
• Affects business reputation: Mistakes in declaration can affect reputation and long-term cooperation activities with partners, client.

Real-life example, An enterprise importing electronic components declared incorrect HS codes to reduce tax rates, leading to being discovered by the customs authorities and administratively fined 50 million VND, At the same time, the goods are retained pending re-inspection, causing time and financial losses.

Identifying and preventing these errors requires businesses to have an inspection process, Strictly review before submitting the declaration. Besides, Using the services of professional units in the field of customs declaration such as CUONG QUOC Logistics will help minimize risks and ensure the accuracy of declaration documents..

Customs declaration support service of CUONG QUOC Logistics

In goods import activities, finishing work customs declaration Accuracy and compliance with regulations are key factors to help businesses avoid legal risks and optimize costs. Understand that importance, CUONG QUOC Logistics has developed a comprehensive customs declaration support service, to provide the most optimal solution for customers.

Introducing a comprehensive declaration service, Check documents and advise on HS codes

CUONG QUOC Logistics provides declaration services customs declaration full import, includes the following steps:

• Check legal documents: Our professional team will review all related documents such as invoices, packing list, bill of lading, certificate of origin (C/O), import license (if any) to ensure all documents are valid and consistent with the declared content.
• Consulting on the correct HS code: We support businesses in searching and determining the most suitable HS code, based on product characteristics, helps optimize tax rates and avoid re-inspection due to incorrect code declaration.
• Support declaration on VNACCS/VCIS system: Our technical team will make accurate electronic declarations on the Customs system, Ensuring quick response and compliance with the latest regulations.

This service also extends support for handling inspection steps, Confirm information and handle problems that arise during the customs clearance process, Helps businesses feel more confident when carrying out import procedures.

Service commitment: Quick, Exactly, cost savings

CUONG QUOC Logistics is committed to providing service Customs declaration support with criteria:

• Quick: Document processing time and electronic declaration are optimized, Minimize waiting time for businesses.
• Exactly: Our consulting and document checking team ensures that all information is in accordance with regulations, in accordance with the latest legal standards in 2025.
• Save costs: Minimize penalty fees, Collect taxes or handle re-inspections thanks to accurate declaration from the beginning, helps businesses optimize profits and minimize legal risks.

We clearly understand that, Each batch of imported goods has its own characteristics, Therefore, CUONG QUOC Logistics' services are always customized according to each customer's specific requirements, ensuring maximum flexibility and suitability for the business.

Choosing CUONG QUOC Logistics' customs declaration support service is the optimal solution for businesses to have legal peace of mind., minimize risks, At the same time, maximize benefits in import activities. With a team of experienced experts and modern technology, We are committed to providing quick declaration service, Accurate and cost-effective, contributing to promoting sustainable development of businesses' commercial activities in the increasingly strict and complex legal context of 2025.

Conclude

During the import of goods, Customs declarations play a key role in ensuring that customs clearance procedures take place smoothly and quickly. The article has presented 10 important notes, from carefully checking the importer's information, Choose the correct HS code, Declare correct delivery conditions, Determine the exact taxable value, to a clear description of the goods, Check valid documents, Choose the correct type of import, and check appropriate tax policies, as well as storing records after customs clearance.

Overall, Complying with the latest legal regulations in 2025 along with detailed instructions will help businesses minimize risks., Improve accuracy in customs declaration, thereby saving time and costs. In the context of the complexity of the import process, Having a professional team or unit to support customs declaration is an optimal solution to ensure the procedure goes smoothly., according to regulations.

It is recommended that businesses cooperate with reputable units such as CUONG QUOC Logistics to receive full declaration services., check profile, HS code consultation, Handling inspection and maximum support during the import process. This not only helps minimize legal risks but also optimizes business performance.