What is MNF? What are the steps to declare MNF?? MNF (Manifest) is one of the particularly important operations of international trade and import-export activities. Join Cuong Quoc Logistics to find out details through the following information.

What is MNF?

What is MNF? MNF (Manifest) is a system for receiving goods declarations and documents, Shipment documents used for customs clearance for incoming and outgoing ships. When the shipment is close to the destination port, The shipping company will send notification of goods arrival (i.e. Arrival Notice) and MNF declaration file number for relevant parties.

Customs declaration will be done by agents at the port, Information about the shipment that needs to be declared includes:: bill of lading number, quantity of goods, shipment details, train departure date, What is the date of issuance of the bill of lading?.

Important information often found on the MNF statement includes:: Number of MB/L, MB/L days, HB/L number, date HB/L, Shipper information, consignee information, loading port, unloading port, queuing point, delivery point, information about goods (quantity, weight, package type) and shipping method (CFS/CFS or CY/CY).

The information used for customs declaration must be guaranteed to match the information about the shipment. The declaration of information by shipping lines and units to customs is called Manifest declaration. In there, The forwarding unit will declare MNF for the House bill of lading, The shipping line will declare MNF to the Master bill of lading.

When the recipient comes to receive the goods, The customs authority will compare the information about the shipment on the Customs declaration with the information declared by the shipping company/agent on the MNF.. Goods will be delivered when the collated information matches and vice versa. Therefore, If the recipient wants to receive the goods early, the manifest declaration must be done very carefully.

In addition to MNF, container shipping, There is also MNF declaring for bulk goods, liquid, non-cargo vehicle.

Meaning of MNF declaration

From the definition of what MNF is mentioned above, We understand that MNF (Manifest) is the goods declaration that customs uses to compare information.

The exporter will provide bill information to the forwarder (FWD) or carrier to make these MNFs. In there MissFWD company will conduct a manifest declaration for HBL (House Bill) The carrier will declare the total MBL Manifest (Master Bill).

When the recipient (consignee) come to receive the goods, The customs authority will base on the Customs declaration order and proceed against the declared Manifest.

If the information on the D/O and Manifest match, The goods will be returned to the recipient.

Steps to declare MNF

To avoid making mistakes and having to correct them many times during the MNF declaration process, The MNF declarant is responsible for conducting the declaration meticulously. In Vietnam, MNF declaration has been conducted through the online MNF declaration system, also known as electronic MNF.

To proceed with MNF declaration, Declarants can access and fill in information on the national one-stop information website at the link: https://vnsw.gov.vn/

Things that need to be done when declaring MNF

When making MNF declaration, Enterprises need to prepare the following documents:

• Declaration list: This is the section containing standard system data, Absolutely no touching, Delete or edit content in this section.
• House bill of Lading: This is the place for delivery units, or Forwarders, to declare the bill of lading.
• Goods Declaration: This is the section used to declare and declare goods.
• General Declaration: This is the section used to declare the general declaration.
• Passenger List: This is the section used to declare the customer list.
• Empty Container: This is the section used to declare a list of empty containers.
• Crew List: This is the section used to declare the crew list.
• Dangerous goods manifest: This is the section used to declare items in the dangerous goods list.

How to declare MNF on the one-stop system

Step 1: Notify the shipping company to transfer the right to declare the bill of lading. This is an extremely important step. If the bill of lading does not have the authority to declare, the imported goods will default to only MB/L., The shipping company will declare a manifest for the bill of lading.

In case of LCL shipment, You must notify the LCL unit for authorization.

Step 2: Log in to the National Single Window System vnsw.gov.vn

Step 3: At the Department of Transport => Maritime Department => License Management.

Step 4: After completing Step 3, The screen will display “Manage incoming and outgoing shipping documents”. Enter information according to the required fields above and select Update.

Step 5: Declare product information Or when step 4 is completed, you select the mark icon “+” for more information about the goods, container number, seal number, weight and volume.

>>> See more: Summary of 10 international ports in Vietnam

How to declare MNF via Excel table

Declaring a manifest in an Excel file is a way for many people to declare a manifest at the customs office. This declaration is simple, quickly and with minimal errors.

Declaring a manifest file via Excel file includes steps or:

Step 1: Notify the shipping company to transfer the right to declare the bill of lading.

This is a very important step. If you do not have the authority to declare a bill of lading, it will default, Imported goods only have MB/L and the shipping line declares a manifest for this bill of lading. For LCL goods, You need to notify the controller for approval.

Step 2: Enter information into an Excel file

Step 3: Log in to the domestic one-stop system vnsw.gov.vn

Step 4: In the section MINISTRY OF TRANSPORTATION => MARINE DEPARTMENT => MANAGEMENT OF LICENSING DOCUMENTS => Select declaration file code => Right click and select “electronic declaration” => Bill of lading

Step 5: Or upon completing Step 4, The Manifest Declaration screen will appear as or: “Select the Excel file you imported in step 2 and select “Import”.

The system will automatically retrieve information about the Excel manifest file you entered in step 2.

Steps to edit MNF

Common errors when declaring MNF

Declarant does not always complete “excellent” correctly MNF declaration. Declaring MNF is quite simple, Because it is quite simple, it can easily lead to subjectivity and errors.

Some common errors when declaring MNF that workers need to pay attention to are as follows:

• Spelling mistake when creating bill of lading.
• Wrong or wrong declaration of container information.
• Inaccurate declaration between CFS / CFS and CY / CY confused container cargo with LCL cargo.
• Inaccurate or missing information about the sender and recipient
• Incorrect weight or quantity (often incorrectly declared with “.” And ",”)
• Wrong declaration of loading port and false declaration of destination (date error due to filer copying Excel manifest file from batch before).
• And there are many other obvious errors that Cuong Quoc does not mention. However, There is only one way to edit files.

Steps to edit MNF

How do I edit MNF? During the MNF declaration process, It is impossible to avoid errors from occurring. To edit MNF, The declarant needs to take the following steps:

Step 1: Edit declaration on https://vnsw.gov.vn/

Or when editing the declaration according to the latest information, The declarant needs to select the record code of this shipment. Or When completed, click on request editing, then push the file away.

Step 2: Declarants need to prepare documents or to the Customs office. To request Customs to accept the correction.

– MissPlease edit the text.

– Email from agent or shipper requesting manifest correction

– Master bill of lading (MBL) (or house bill of lading – HBL) of the shipment

Or when Customs accepts the correction, considered completed Missng manifest editing. Because the manifest editing procedure is quite time-consuming and laborious MissTherefore, it is best for the declarant to declare carefully. Limit cases of correction due to incorrect declaration to save correction costs.

Conclude

Above is all the information about what MNF is and the process of completing MNF procedures. Hope that information Logistics power Sharing will help you in the process of declaring goods transport documents.

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Cuong Quoc Freight Forwarding Company Limited

Office: 7th floor, Parami Building, 140 Bach Dang, Tan Son Hoa Ward, Ho Chi Minh City

Hotline: 0972 66 71 66

Email: info@cql.com.vn

Website: https://cql.com.vn/