Packing list is one of the important documents in import and export. The information on the goods detail sheet plays an important role in declaring goods at the port. What is packing list?? What is their role?? Let's find out through the following shares.
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What is packing list??
Packing list or Packing slip is a list of goods as agreed in the Contract. The information on the Packing list is similar to an invoice but does not require information related to payment or unit price or value or payment currency..
It is important to have packaging, weight and size.
Goods detail sheet is also known by other names such as goods manifest, goods detail sheet. The information on the Packing list will clearly state the items that the exporter sells to the importer. Since, Purchasing units can easily control shipments.
Similar to commercial invoices, Packing list can be created based on available templates. At that time, You need to edit the content depending on your product.
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Packing list classification
Currently, Packing lists are often divided into the following basic types:
- Detailed Packing list: This means a detailed packing slip. The content on this packing slip is stated very clearly, specifically. Therefore, This is the most preferred type of voucher used today.
- Neutral Packing list: Is a neutral packing slip. Neutral Packing list will not list the seller's name above.
- Packing & Weight list: A type of packing slip that includes a list of the weight of the goods.
The role of Packing list in import and export
What is packing list?? Packing list is a required document for customs declaration. Based on goods information, Packing list will be a supporting document for international payments. Besides, This is also a mandatory document, Declare the shipping company that issued the bill of lading.
Buyers will base on the information on the goods detail sheet to check the goods upon import. Besides, The detailed goods slip is also an important document, Support insurance claims if goods are lost or damaged during transportation from the seller to the buyer..
Just like its name, Packing list tells us how to package goods. Meaning when looking at the contents of the Packing list, You can understand the information and packaging of a shipment.
Packing list provides information
- Quantity & weight of goods in container;
- Package number, specific pallet number, Small quantity in box, in the box;
- Unloading method;
- Estimated time of unloading goods;
- Production shift information, machine number, foreman,… to complain about the goods status if an error occurs, can be returned, find the case, bao, storage pallets.
Based on that, it can be calculated
- Area for warehouse storage, How much space is needed to load and unload goods at the port?;
- How to arrange goods transport vehicles: What kind of car to prepare?, What size is appropriate?;
- Number of workers as well as specialized equipment for loading and unloading goods. This is the basis for the consignee to prepare labor and material resources so that the loading and unloading process can take place quickly;
- Which pallet is containing the goods?, Where can I find goods during customs inspection?.
After completing the packing, Seller will send Packing list for buyers. Since, The buyer can inspect the goods before receiving them.
For those who do not have much experience in the field of documents, confusion between Packing list and commercial invoice (Commercial Invoice) very likely to happen. These two types of documents have quite a lot of similar information.
Reality, Commercial invoices will be biased toward the payment method between the parties, The packing slip will show the content of how the goods are packaged, volume and weight of the goods.
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Main content of Packing list
Some basic contents of the Packing list include::
| Content | Meaning |
| Packing List Date & No | Date and invoice number detailed table, Important information should be on the invoice |
| Title name | Top title: Logo, name, Address, phone number, fax number,… |
| Seller | Vendor information: Name, Address, phone number, fax number |
| Buyer | Buyer information: Name, Address, phone number, fax number |
| Port of Loading | Port of loading |
| Port of Destination | Port of arrival |
| Ref No | Reference number: Information about order quantity, Notify Party notes are often used for L/C payments |
| Vessel Name | Ship number and name of ship transporting goods |
| ETD (Estimated Time Delivery) | Estimated ship departure date |
| Product | Description of goods: Product name, symbol, product code… |
| Quantity | Quantity of goods per unit |
| Packing | Number of bales, cartons and packing boxes |
| NWT (Net weight) | Net weight of the goods, Only calculate the weight of the goods |
| GWT (Gross weight) | Total package weight (including box, box, fastener…). Reality, There is no need to calculate exact GWT, As long as the GWT is appropriate and does not exceed the shipping line's allowed weight, it is okay |
| Remark | Additional notes: More details about the packages |
| Seller of signing | Confirmation of the seller: signed and sealed |
For complex packaged shipments or a shipment consisting of many containers, We must provide additional Detailed Packing List.
As stated above, Detailed Packing List is a detailed list of attached orders. Packing List will be used in customs declaration and general quantity review. Detailed Packing List is used to check the actual quantity of goods when loading and unloading goods into the warehouse.
On the Detailed Packing List, it is required to have the container/seal number and quantity of goods in each package, each pallet. Simultaneously, The packing slip must have the signature and detailed code of each package of goods.
Things to note when making a Packing list
Packing list is one of the important documents in the process of transporting goods from the seller to the shipper.
If goods details are missing, Businesses may be subject to fines from Customs authorities, unable to deliver or receive your goods.
Therefore, during the packaging of goods, Businesses need to make detailed lists of goods. At the same time, enclose it in the import-export dossier and attach it tightly to the shipping container.
The more detailed the packing list, the better for both the buyer and the seller during the shipping process. On the other hand, A detailed goods note is usually sent to the importer immediately after packaging. A detailed presentation of the Packing list will help the importer make it easier during the goods inspection process.
Besides, Related parties can combine invoices and packing slips to facilitate tracking by the importer.
Conclude
So, in the process of import and export of goods, through detailed goods slips, We can clearly understand the detailed information about the goods between the parties. From there, calculate the process and convenient way to load and unload goods when arriving at the port.
Above is all the information about what Packing lists are and their role in import and export. Monitor Logistics power to update useful knowledge about documents related to import and export!
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Cuong Quoc Freight Forwarding Company Limited
Office: 7th floor, Parami Building, 140 Bach Dang, Tan Son Hoa Ward, Ho Chi Minh City
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