In international trade activities, official import plays an important role in ensuring legitimacy, transparent and safe for both businesses and customers. Special, for the Vietnamese market, Importing official goods from China is becoming more and more popular and is given priority over other forms such as unofficial quotas.. Below is the necessary information to help you clearly understand the concept, Benefits and process of the job official import from China to Vietnam.

Concept and distinction between official imports, petty rank

Official import is a form of importing goods through official channels, legal, have complete documents, Valid documents such as sales contract, bill, certificate of origin (C/O), Bill of lading and customs procedures according to the provisions of law. This type helps goods circulate clearly, transparent, At the same time, it ensures the interests of related parties.

Opposite, unofficial imports is an unofficial form of importing goods, usually small, no valid documents, can easily cause legal risks, taxes and quality inspection of goods. Often, small-scale goods are bought and sold through unofficial channels such as individuals, There is no clear contract or export license.

A clear distinction between these two forms helps businesses avoid legal problems, At the same time, ensuring stable business operations, long term.

Why is the trend of switching to official imports increasing sharply?

In recent years, trend official import from China to Vietnam is increasing due to many objective and subjective reasons:

• Policies to tighten borders and check the origin of goods: The Vietnamese government tightens regulations on informal imports to limit counterfeit goods, counterfeit goods, Goods of unknown origin. This pushes businesses to switch to official import to ensure legal compliance.
• Tax incentives and tax rate support: Official imports help businesses take advantage of tariff incentives, Minimize tax and fee risks, At the same time, it is easy to refund input VAT, contributes to reducing product costs.
• Quality control, clear origin: This policy helps strictly control the origin of goods, ensure food safety, technical standards, thereby enhancing the reputation of the business and creating trust from customers.
• Procedure, clear documents, transparent: Official import with full legal documents, Easily carry out customs procedures, check, quality certification, helps avoid fines or temporary seizure of goods.
• Promote international cooperation, Build a long-term brand: Businesses want to build a professional image, reputable companies in the market prioritize official imports to ensure a stable source of goods, legal and easy to expand the market.
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Benefits of importing official goods from China

Choosing official import brings many practical benefits, Helps businesses develop sustainably and minimize legal risks. Specifically:

• Legal, have complete documents: When importing official goods, The business has full legal documents such as commercial invoices, sales contract, certificate of origin (C/O), customs declaration, Makes it easy to issue invoices, Prove the origin of goods in domestic and international transactions.
• Easily issue invoices to domestic customers: When the goods are legal, have clear evidence, Businesses can easily issue VAT invoices, Facilitate accounting activities, tax and prove product origin.
• Convenient when working with banks: International money transfer procedures, Payment via bank becomes simpler when there are all valid documents, Helps businesses manage cash flow effectively, Avoid legal and financial risks.
• Protect your rights when there is a dispute: In the event of a contractual dispute or quality related issue, origin of goods, Official documents will be the legal basis for quick and transparent settlement.
• Input VAT can be refunded: Enterprises that have a tax code when importing officially can declare input VAT, thereby reducing costs, increase competitiveness in the market.

These benefits not only help businesses operate stably, but also creates a solid foundation for building a brand, Expand domestic and foreign markets.

In the next section, We will go deeper into the process of importing official goods from China to Vietnam, Helps businesses clearly understand the steps they need to take to ensure import activities go smoothly, legal and effective.

 

See more: Entrusted import service

Process of importing official goods from China to Vietnam

Job import official goods From China to Vietnam is a complicated process that requires businesses to comply with legal regulations, Ensure legality and convenience in the customs clearance process. Below are the specific steps to proceed official import methodically, professional.

Steps to look up HS code, Check item policy and sign sales contract

Firstly, Businesses need to start with work Look up HS code of the item you want to import. HS code (Harmonized System) Helps accurately identify the type of goods, From there determine the tax rate, appropriate import policy. This process helps avoid errors in taxes and related regulations.

Next, Businesses need to check item policy related to that item such as needing quality inspection, import-export license or other specific documents or not. This ensures that goods comply with Vietnamese laws and avoid customs clearance refusal.

After clearly determining the HS code and policy, enterprise conducts Sign an international sales contract (Purchase Contract) with Chinese partners. This contract needs to be clear, Full price terms, quantity, quality, Delivery conditions, Payment methods and other terms to protect the interests of both parties.

Agreement on delivery conditions, Organize transportation and prepare customs documents

The next step is agreed delivery terms based on international trade terms (Incoterms). Common terms like FOB (Free on Board), CIF (Cost, Insurance, Freight) or EXW (Ex Works) will clearly stipulate the responsibilities of the seller and the buyer during the transportation process.

After agreeing on delivery conditions, businesses need transport organization goods. These activities include:

• Book a seat on a suitable train or transport.
• Empty containers or prepare means of transport.
• Pack goods properly, safe.
• Issuing bill of lading (Bill of Lading) for official shipping documents.

Next, Enterprises are fully prepared customs records necessary for import procedures, including:

• Commercial invoice (Invoice).
• Packing list (Packing List).
• Sales contract (Purchase Contract).
• Certificate of origin (C/O).
• Bill of lading (Bill of Lading hoặc Airway Bill).

Customs procedures, Receive goods and complete accounting documents

Once you have completed the preparation steps, enterprise conducts Carry out import customs procedures for customs clearance of goods. The steps include::

• Submit the customs declaration at the local Customs office.
• Check profile, actual goods (if need to check reality).
• Pay import tax, VAT tax, Related fees are based on HS codes and current policies.
• Carry out inspection and confirmation steps by authorities if required.

After the goods are successfully cleared through customs, business will Receive goods to warehouse and complete accounting procedures, such as recording the value of imported goods, Prepare handover records, and store documents for comparison during future inspection.

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Follow the correct procedure import official goods not only helps businesses avoid legal risks but also optimize costs, create a solid foundation for long-term business operations. Every step requires caution, Accurate and knowledgeable about the law to ensure the import process goes smoothly, according to regulations.

Important notes when importing official goods

When businesses decide import official goods from China to Vietnam, Understanding important notes is a key factor in helping the import process go smoothly and legally. Below are points to pay attention to to ensure benefits, Avoid risks and optimize benefits in the process of importing official goods.

Check HS code, Ensure Vietnamese labels and C/O documents

One of the most important steps in official import is to carefully check the HS code of the item. HS code (Harmonized System) not only helps determine the exact type of goods but also directly affects the applicable tax rate. Therefore, Businesses need to look up the correct HS code for each item to calculate the correct tax, Avoid fines or tax arrears during customs inspection.

Besides, Imported goods need to have clear Vietnamese labels, in accordance with regulations in Decree 43/2017/ND-CP. The label must show complete information about the product name, ingredient, expiry, place of production and instructions for use in Vietnamese to ensure legal compliance and convenience for domestic consumers.

Besides, C/O documents (Certificate of origin) is an important factor to enjoy tax incentives under free trade agreements such as ASEAN–China. Businesses need to carefully check C/O form E or other appropriate forms to ensure preferential tax benefits and avoid legal problems when completing customs procedures..

Avoid purchasing from unlicensed individuals, Prestigious logistics cooperation

In process import official goods, Businesses should not purchase goods from individuals or organizations that do not have a clear export license. This can lead to legal risks, Goods are invalid or refused customs clearance at the border gate. Instead, Only cooperate with suppliers, The enterprise has a clear and legal license for export activities, import.

Furthermore, Choosing reputable logistics units, The China–Vietnam route is a factor that cannot be ignored. Professional logistics companies will help businesses closely manage the transportation process, Ensure goods are sent on time, properly and have all valid documents, avoid risks of loss, damage or delay during customs clearance.

Issues needing attention regarding tax rates, Tax incentives and export licenses

In process official import, Businesses need to pay special attention to tax rate issues, Tax incentives and export licenses. Looking up the tax policy of the item will help determine the exact tax rate to be paid, Avoid overpaying or underpaying taxes, which affects costs and profits.

If the item is eligible for tax incentives under free trade agreements, Enterprises need to fully prepare appropriate export licenses. Special, to enjoy ASEAN–China tax incentives, Goods require C/O form E, ensure clear origin in accordance with regulations.

Besides, Businesses need to check related licenses such as inspection licenses, circulation permit or other documents if required by the item to avoid customs clearance refusal or legal penalties.

In process import official goods, Understanding these notes will help businesses minimize risks, ensure legality, transparency in import activities. Careful checking of HS codes, label, C/O documents, Choosing a reputable logistics partner and paying attention to tax policies are steps that cannot be overlooked to ensure the import process goes smoothly., legally and optimize benefits for businesses.

Conclude

Importing official goods from China to Vietnam not only ensures legality, transparency in the import process but also brings many practical benefits to businesses, like easily issuing invoices, Convenience in banking transactions, As well as having the ability to refund input VAT.

The topic of official imports is becoming increasingly important in the context of border tightening, Check origin, and attractive tax incentives. Switching to official imports will help businesses develop sustainably, legalize the source of goods, Minimize legal and financial risks. If you need advice or want to carry out the official import process from China, Please contact Cuong Quoc Logistics to receive professional support from the quotation stage, Transport to customs clearance, Helping businesses feel secure in developing their business more sustainably and effectively.

Cuong Quoc Freight Forwarding Company Limited

Office: 7th floor, Parami Building, 140 Bach Dang, Tan Son Hoa Ward, Ho Chi Minh City

Hotline: 0972 66 71 66

Email: info@cql.com.vn

Website: https://cql.com.vn/